Review mode in Word. Most often, reviewers use authors who write articles and need the services of an editor. After writing another article for publication on some resource, the author sends his work in Word format to the editor. The editor checks the work, adds his notes and corrections and sends the article back to the author, for correction. This process can be repeated several times until the options of the author and editor are consistent. This process is called peer review.
The Review tab is in sixth place on the toolbar. By going to this tab you will see approximately the following picture:
On this tab, for reviewing, mainly 2 tools are used: notes and corrections:
Notes. Used when creating comments on the text. The editor can leave various comments on the text, for example, when repeating the same error several times, instead of fixing all, the editor will leave a note for the author to correct all the errors.
Also, notes are used for the editor to write alternative phrases that he will recommend for use by the author. In general, in the notes the editor can indicate any information intended for the author to make the article relevant to the resource on which it will be published.
Corrections. This tool is used to amend and modify a document. When viewing the document by the author, he can view both his version of the document and the version in which the editorial correction was made. If the editor has amended your text, you are strongly advised to stick to this correction option.
Let's look at an example of how peer review is done through the eyes of the author. For example, we have the text:
Even from an unprofessional point of view, you may notice that the text has poor readability and errors are present. Imagine you are an editor. To create a note, you need to select a part of the text and click the "Create Note" button and create a comment for the fragment:
As a result, the so-called leader will appear on the right side of the document, where you can see the editor’s note.
To create corrections, you will need to click on the “Corrections” button and make the necessary corrections. You can do whatever you want with the document, even when deleting parts of the text, they will only be crossed out, nothing will be deleted:
After the correction is completed, click on the “Corrections” button again to exit the corrections mode.
When an editor or editors have made many changes to a document, many corrections make reading the text difficult. However, you can choose the type of document convenient for you:
- modified with corrections,
- modified without corrections,
- source with corrections,
- source without corrections.
Using this functionality you can conveniently view all notes and corrections.
There are also other tools in the "Review" tab. Some of them are not even worth mentioning, since you often use them for simple editing, and some are still worth adding.
If you agree with the corrections made by the editor, you can accept the changes by clicking the "Accept" button in the "Changes" section. You can accept the changes all at once, or individually:
Also in this section, a transition is made between changes to the document.
If you sent a copy of the document to the editor. You can compare your original and edited document using the Compare function in the Comparison section, or combine corrections made by several authors:
That's all. You have learned the basic reviewing features in Microsoft Word. If you have questions - write them in the comments
How to edit in Word 2007
- Go to the “Review” tab.
- Click on the “Corrections” button.
All changes made will now be recorded and in the future, you can accept or reject them using the buttons in the "Changes" group.
You can make comments and comments by clicking on the “Create Note” button.
How to do it in Word 2003
The editing mode is activated by selecting the item "Corrections" in the menu "Tools"
And notes are inserted from the Insert menu.
Conquer Word and see you soon!
- Fox - 06/26/2017 10:35
Before printing a document, switch to layout mode and display corrections and notes as they should appear in a printed document.
Mega Life - 06/27/2017 11:25
Tracking corrections is enabled by clicking on the Corrections button, which immediately becomes highlighted, thereby signaling that the mode is on.
Word Edit Mode
The editing mode compares favorably with editing in that you can see the entire intermediate process of working on a document directly in its text. Used when collaborating with multiple users on the same document.
Visually, all edits are highlighted in red; they are indicated by a special font with callouts containing information on each of them. For example, deleting text will be highlighted by strikethrough, or by a leader with deleted text, depending on the selected mode for displaying edits.
How to enable patch editing mode
Registration of all corrections in the Word text editor is performed on the “Review” tab through a group of commands in the sections “Recording corrections” and “Changes”.
In the Word 2003 edition, the Corrections feature set is located in the Tools section with the available commands displayed on the toolbar.
An alternative way to call the edit mode is the combination of "Ctrl" + "Shift" + "E".
After enabling this mode, you can make changes to the text.
How to enable ban on disabling tracking
As noted above, all corrections when the “Corrections” mode is on are tracked and marked in the text. To avoid uncontrolled corrections in the text, the author of the document should include a ban on disabling tracking corrections.
This action is carried out as follows:
- Select the tab “Review.
- In the command block “Record corrections”, expand the list of the button “Corrections”.
- Select the "Disable tracking disable" command
- In the “Block registration” window that appears, enter the password twice.
- Confirm your intention with the OK button.
To remove the prohibition, the user must enter a password.
Display corrections in a document
There are 3 modes of displaying corrections, each of which assigns the appearance of displaying edits on the screen, restricts certain types of corrections.
The teams are located to the right of the Corrections command in the Review section.
Each mode has several options, the selection of which is carried out by pressing the arrow on the right and selecting the desired option from the drop-down list.
Display for Verification
Allows you to see the text in various editions. When this option is enabled, the user can select:
- Modified document: show corrections. Edits are shown relative to the final revision of the text, highlighted and displayed in callouts in the fields on the right. This mode is used to view text after making edits.
- Amended document. In this mode, the screen shows the final revision of the document without corrections. It is used to facilitate reading a revised document.
- Source document: show changes. The original edition with a visual display of all the edits. This version of the text is the most difficult to read, as it is overloaded with information, but allows you to visually see the whole picture of corrections as a whole.
- Source text. Display source text before making edits. Allows you to return to the original version, without touching the existing corrections.
Display edits in a separate screen window in the form of a list. The pane of the scan area displays a summary and list of corrections in chronological order with full information on each correction made to the text. When you enable this mode for displaying edits, the user can select the location of the panel: either at the bottom of the screen or to the left of the text screen.
Note. The inclusion of the above modes is marked in yellow.
How to accept or decline corrections in a document
To complete work with the Corrections function, you must accept or reject corrections. To make corrections, you must perform the following algorithm of actions:
- Select the desired edit or place the cursor at the beginning of the document.
- Select the “Review” menu.
- In the “Changes” command block, open the list of possible “Accept” command options: for the entire document or for the current correction with options for moving to the next correction or not.
The sequential transition from one correction to another is performed by the buttons "Next" or "Back".
If corrections are not relevant, they must be rejected using the algorithm described above, but using the “Reject” button.
You can reject or accept the correction when reading the text. To do this, you must:
- Set the cursor to the current fix.
- Right-click to bring up the context menu.
- Select the appropriate “Accept” or “Reject” item.
When the work of approving or rejecting the changes is completed, the text of the document will take the usual form.
How to remove corrections in a document
Detailed information about each correction is contained in the callout located in the fields to the right of the text:
- reviewer name
- time and date
- type of fix (delete, add, change format),
- text or an indication of the editing format.
The minus of displaying corrections with callouts is that they limit the text field and for convenience can be hidden when performing the following actions:
- open the “Review” tab in the menu,
- go to the "Show all corrections" section,
- in the “Callouts” line, select “Never”.
After this correction, they are visible, but there will be no callouts in the margins.